Privacy Policy
Your privacy matters to us. This policy explains how Medical Billing Wyoming collects, uses, maintains, and protects information.
Effective Date: August 31, 2026Medical Billing Wyoming (“MBW,” “we,” “us,” or “our”) respects your privacy and is committed to protecting information entrusted to us.
This Privacy Policy describes how MBW collects, uses, maintains, and discloses information through medicalbillingwyoming.com, our communications, and our services.
Information We Collect
Depending on how you interact with MBW, we may collect:
- Name and professional information
- Practice or organization name
- Email address
- Telephone number
- Business or mailing address
- Information submitted through contact, consultation, employment, or other forms
- Information provided through communications with MBW
- Website usage and technical information, such as IP address, browser type, device information, pages visited, and similar information
We collect only information reasonably necessary for the purposes described in this Privacy Policy or as otherwise permitted or required by applicable law.
How We Use Information
MBW may use information to:
- Respond to inquiries and requests
- Communicate with prospective and existing clients
- Schedule consultations
- Provide and administer our services
- Provide medical billing, revenue cycle management, credentialing, coding, transcription, and related services
- Provide PracticeOS™ and DictaFlow™ services and support
- Maintain, secure, and improve our website, systems, and services
- Provide technical and customer support
- Maintain business and service records
- Detect, investigate, and prevent security incidents, fraud, or unauthorized activity
- Comply with contractual, legal, regulatory, and security obligations
Protected Health Information & HIPAA
MBW may provide services to healthcare organizations that require MBW to create, receive, maintain, or transmit Protected Health Information (“PHI”) on behalf of those organizations.
When MBW acts as a Business Associate under HIPAA, PHI will be handled in accordance with applicable HIPAA requirements and the applicable Business Associate Agreement (“BAA”).
MBW will use or disclose PHI only as permitted or required by the applicable BAA, applicable law, or as otherwise authorized.
MBW does not use PHI received from a healthcare client for independent marketing purposes.
MBW applies reasonable administrative, physical, and technical safeguards designed to protect information entrusted to us.
PracticeOS™ and DictaFlow™
MBW may provide technology and software solutions, including PracticeOS™ and DictaFlow™, as part of its services.
Information processed through these systems may include business, operational, clinical, transcription, or other information submitted by authorized users.
Where information processed through these services constitutes PHI, it will be handled according to the applicable contractual arrangements and HIPAA requirements.
Information Sharing
MBW may disclose information when reasonably necessary to:
- Provide contracted services
- Operate and maintain our systems and business
- Work with authorized service providers, contractors, and technology providers
- Support client-requested services
- Comply with legal or regulatory requirements
- Protect the rights, safety, security, and property of MBW, our clients, users, or others
Where PHI is involved, disclosures will be subject to the applicable BAA and HIPAA requirements.
MBW does not sell personal information for monetary consideration.
Service Providers & Subcontractors
MBW may use third-party service providers, technology providers, contractors, and other vendors to support our operations and deliver services.
Where a subcontractor or service provider will create, receive, maintain, or transmit PHI on behalf of MBW in a manner subject to HIPAA, MBW will require appropriate contractual protections consistent with applicable HIPAA requirements.
Data Security
MBW maintains administrative, physical, and technical safeguards designed to protect information against unauthorized access, use, disclosure, alteration, or destruction.
Security measures may include access controls, authentication, system protections, monitoring, and other safeguards appropriate to the nature of the information and services.
No website, electronic transmission, information system, or storage method can be guaranteed to be completely secure.
Security Incidents & Breaches
MBW maintains processes for identifying, responding to, and documenting security incidents.
If MBW discovers a breach of unsecured PHI for which HIPAA breach notification requirements apply, MBW will provide notification to the applicable covered entity or business associate as required by HIPAA and the applicable BAA.
Cookies & Website Technologies
Our website may use cookies and similar technologies for website functionality, security, analytics, performance, and other legitimate business purposes.
You may control cookies through your browser settings. Disabling certain cookies may affect website functionality.
Third-Party Websites & Services
Our website may contain links to third-party websites, applications, scheduling services, payment services, or other resources.
MBW does not control the privacy practices or security of third-party websites or services. Their use is governed by their respective terms and privacy policies.
Data Retention
MBW retains information for as long as reasonably necessary to fulfill the purposes for which it was collected, provide services, satisfy contractual obligations, maintain appropriate business and legal records, resolve disputes, enforce agreements, and comply with applicable legal or regulatory requirements.
For PHI maintained on behalf of a healthcare client, retention, return, or destruction will be handled in accordance with the applicable BAA, client instructions, and applicable law.
Your Privacy Rights
Depending on applicable law and your relationship with MBW, you may have rights regarding certain personal information we maintain about you.
Requests involving PHI maintained by MBW on behalf of a healthcare organization may need to be directed to the applicable healthcare organization.
Under HIPAA, covered entities generally have primary responsibilities for fulfilling individual rights relating to PHI, while a Business Associate supports those obligations as required by the applicable BAA.
You may contact MBW regarding questions or requests concerning information collected directly by MBW.
Children’s Privacy
Our website and services are intended for healthcare professionals, businesses, organizations, and other professional users.
Our services are not directed toward children, and MBW does not knowingly collect personal information from children through its website.
Changes to This Privacy Policy
MBW may update this Privacy Policy periodically to reflect changes in our services, technology, business practices, or applicable legal requirements.
When changes are made, the updated policy will be posted on this page with a revised effective date.
Contact Us
Questions regarding this Privacy Policy may be directed to: